What needs to be considered when changing a subject's site?

Learn more about the consequences of changing a subject's site.

Update site: (e.g. from site A to site B)

If, for example, a subject relocates during your study then you can update the site for this patient. Here is a list of consequences you need to consider when proceeding with this action. 

Site: If you move the subject from site A to site B it will disappear from the subject overview in site A and will be visible in site B. This means that collaborators with access to site A (and without access to site B) will no longer be able to see this subject. Before a subject is technically transferred to another site, we recommend to export all subject related data for documentation purposes 

SIC: The SIC (and if applicable the PID) will be transferred from site A to site B with exactly the same ID. Example: Subject had the SIC 00010012 in site A. The same SIC is now also displayed in site B after the update. 

If after this change site A wants to use the same SIC (00010012) again for the next patient, site B must manually change the SIC of the transferred subject before the next subject gets enrolled in site A. Remember: The SIC is unique and can only be used once in a study! 

ePRO: In general, the scheduling of ePROs will remain the same across sites. However, if the new Site B is in a different time zone, all subsequent ePROs for the subject will be scheduled in the new time zone (including reminders & expiration).

Queries and (S)AEs: The subject's queries and (S)AEs will disappear from the query overview from site A and will be visible for site B. Site B will still be able to see comments of queries from site A (if any), but site B personnel will not be able to see the respective user names of site A.

Audit Trail: The new site B will see the audit trail for this subject as soon as its updated to site B, but will not see the past audit trail up to this point.